Employer Registration Guide for Foreign Workers in Shanghai

The registration of foreigners to work in Shanghai is a necessary procedure for enterprises to obtain legal qualifications for employing foreigners and is a pre-rigid condition for handling foreigners' work permits. Enterprises that have not completed online registration cannot submit applications related to foreign workers through the business system, resulting in the inability to commence the work permit process. Employers who intend to employ foreign employees for long-term work for more than 90 days are required to complete the registration of foreigners working in Shanghai. Although the short-term employment of Class C foreign experts (up to 90 days) has implemented simplified procedures for long-term employment, the registration process of the employer remains a prerequisite.

1. Registration Process for Employers in Shanghai
   
   After employers in Shanghai fill in the information online and upload the electronic versions of the materials, the person in charge who filled in the information will bring the corresponding originals and the stamped copies to the Foreigners' Work Permit Acceptance Window of the Government Service Centre for real-name registration. After the system submission, there is no need to wait for the approval. You can directly go to the site to verify the materials.
   
   
2. Guide to Employer Registration in Shanghai
   
   

   (1)	Log in and register to complete the company information The employer registers an account online and fills in the relevant, information accurately based on the details on the certificates and licenses held by the organization. After entering the information, print the registration information form for the organization.
   (2)	Upload application materials (a) The registered information form of the Shanghai unit with the official seal affixed. (b) The business license of the Shanghai company, or the registration certificate of the resident representative office of a foreign (regional) enterprise. (c) The identity certificates of the department head and the handler, as well as the power of attorney of the handler. The department head and the handler should be current employees of this unit. They should provide proof of employment such as labour contracts and social security certificates. If a specialized service agency is entrusted to handle the matter on your behalf, a power of attorney must be submitted. (d) Submit the lease contract of the actual business premises, lease invoice or property rights certificate, and attach photos of the office space, which must clearly show the name of the enterprise. (e) If there are any pre-approval requirements from the industry authorities, please submit the approval documents from the relevant authorities.
   (3)	Fill in the information of the handler Fill in the information of the handler after uploading the attachment. The handler should be the employee of the employer.
   (4)	Go to the Shanghai Government Service Centre to complete the real-name registration on the spot After the employer or the entrusted service organization fill in the information of the unit online and upload the full set of original electronic materials, there is no need to wait for the system review. The person who has prepared the original and copy of all the materials with official seals can directly go to the Shanghai Government Affairs Service Centre, register with the real name of face recognition on the spot, and check whether the information of the online and paper materials is consistent with the window. If the materials are correct and the unit filing registration is completed on the spot, the system will open the enterprise declaration permission.
   (5)	Complete registration Employers who have completed the qualification review of their units or the specialized service institutions entrusted by them can handle the relevant business for foreigners coming to Shanghai, and the enterprise account will unlock all business permissions.

Kaizen can provide enterprises with a one-stop, full-process service for foreigners' work in China, covering all business procedures such as the real-name registration of Shanghai employers and subsequent visa applications. Regarding the various problems that enterprises often encounter during the processing, such as incorrect material filling, non-compliance of site information, and failure of real-name verification, our professional consulting team can efficiently sort out the complete application materials, connect with offline government service windows for processing, effectively reduce the need for material corrections and review rejections, avoid problems such as delayed recruitment and onboarding of foreign personnel due to registration obstacles, and provide comprehensive professional guarantees for the smooth introduction of overseas high-level talents for enterprises.

In conclusion, if Shanghai enterprises need to hire foreign personnel on a long-term basis, they must first complete the registration procedures for employers of foreigners coming to China. Kaizen suggests that enterprises should plan and arrange relevant matters in advance to ensure that the recruitment of foreign talents proceeds smoothly.

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